Simple Orenda Integrations.
Paythepoolman now integrates with the Orenda calculator, included FREE with Plus!
- Simple Pool Measurements: Quickly input and track key pool parameters with ease.
- Dosage Recommendations: Receive accurate chemical dosage suggestions tailored to your pool's specific needs.
- Custom Chemical Usage: Personalize the system to suit your preferred chemicals and brands.
- Automatic LSI Calculation: Effortlessly calculate the Langelier Saturation Index without the hassle of manual math.
Win More Bids with Leads
Capture every prospect, follow up on time, and turn won bids into route stops — without losing leads to the competition.
- Never miss a follow-up. Overdue follow-ups are highlighted automatically, so hot leads don't go cold while you're out on a route.
- Track every lead from new to won. A visual pipeline (New → Contacted → Quoted → Won / Lost) with color-coded priority labels like Hot Lead, Warm Lead, and Urgent.
- One-click lead requests by text or email. Send a branded link — customers fill in their own info, address, photos, and even video. You bid before competitors knock on the door.
- Know what's actually working. Source-distribution analytics show which ads, referrals, and channels are paying off, so you stop wasting money on the ones that aren't.
- See your money map. Top-lead-locations analytics by city and state reveal where your highest-value neighborhoods are hiding.
- Track quoted price vs. budget. See at a glance which leads are worth the chase and which need a sharper pitch.
- Win a lead, convert it in one click. Won leads turn straight into a route stop with an assigned employee and service days. No re-typing customer info.
- Customize for your business. Add your own lead sources and priority labels — defaults like Facebook, Google Ads, Referral, Hot Lead, and Urgent are seeded for you on day one.
Effortless Invoicing & Industry-Leading Billing
The only Billing-in-minutes solution for the industry. Manage multiple batch cycles and bill effortlessly.
- Multiple Batch Cycles: Manage billing cycles for various customer groups.
- Flexible Billing: Bill in arrears or post, based on your business needs.
- Billing Options: Bill by the week, stop, or flat rate.
- Automated Chemical Billing: Automatically bill for chemicals used in the field.
- Convenience Fee Recovery: Add a convenience fee option to help offset credit card transaction costs.
- Industry-Leading Billing System: Our billing platform sets the standard for pool professionals.
Streamlined Route Management
- One-Click Optimizations: Quickly optimize routes with a single click for maximum efficiency.
- Find Closest Accounts: Instantly locate the closest account at a glance.
- Route Flexibility: Quickly transfer a technician's route to another in case of schedule changes or emergencies.
- Sick Route Changing: Seamlessly handle sick days by reassigning routes to other technicians.
- Expanded Controls: Manage and customize the level of access your technicians have over routes and assignments.
Secure Payments & Flexible Payment Options
Meet your customers where they are with fast, flexible payment options to ensure timely payments.
- Accept ACH Payments: Securely process ACH payments for hassle-free transactions.
- Accept Visa and MasterCard: Easily process credit card payments from your customers.
- Payments via Text: Send payment links via text for overdue accounts, making it simple for customers to pay on the go.
- Mobile Payments: Accept payments through Google Pay and Apple Pay for a seamless experience.
- Customer Convenience: Provide flexible options for quick and easy payments, speeding up collections and enhancing customer satisfaction.
- Credit Card Auto Charging: Automatically charge stored credit cards for recurring payments, ensuring timely collections without manual intervention.
- Did we mention that we make this simple for you!
Save Time with Hassle-Free Billing
Never print & stuff an invoice again!
- Save Time: Eliminate the tedious task of printing, stuffing, and mailing paper invoices.
- No More Supplies: Say goodbye to the hassle of managing printing or shipping supplies, no more running out of paper, ink, or envelopes.
- Streamlined Billing: Automated invoicing lets you focus on what matters—growing your business, not chasing paperwork.
- Late Nights Gone: Stop spending late nights preparing invoices and stuffing envelopes—our solution does the work for you.
- Valuable Time Saved: Your time is too valuable to waste on manual billing tasks. Let us handle it, so you can get back to running your business, all for a small fee per invoice.
Simplified Late Account Management
Dealing with late customers has never been so easy!
- 1-Click Text Reminders: Send quick payment reminders to customers directly via text.
- 1-Click Late Fees: Automatically apply late fees to overdue accounts with a single click.
- 1-Click Email Reminders: Send email reminders to customers about overdue payments instantly.
- 1-Click Email Statements: Provide customers with detailed email statements showing 6 months of invoices and payments.
- 1-Click Printable Statements: Generate printable statements with 6 months of invoices and payments for easy record keeping.
Ready to Transform Your Pool Service Business?
Join thousands of pool professionals who are already streamlining their operations
Log Your Customer's Equipment
Keep track of all customer equipment with relevant data and up to 5 images per piece.
- Can't remember what part you need at the store? Check your equipment log for details.
- Know exactly what size pipe you need for repairs.
- Quickly refer to the horsepower of the motor you need to replace.
- Easily find the cartridge number for that filter you need.
- Be better prepared to walk customers through equipment-related questions.
- Stay organized and save valuable time by having all equipment information in one place.
Simplified Mass Communication
Send quick, professional messages to all your customers with just a few clicks!
- Vacation Notices: Inform your customers when you'll be out of office for vacations.
- Sick Notices: Let your customers know about any service disruptions due to illness.
- Product Sales: Announce product sales for the month to all customers.
- Weather Alerts: Remind customers to clean out baskets or take necessary precautions when it's windy.
- Price Changes: Notify customers about price changes or service updates quickly.
- Push Notifications: Use Pool Junction to send mass push notifications directly to your customers.
An Awesome Shopping List
Keep track of all needed items both in the office and out in the field.
- Track item status: Requested, purchased, loaded onto a truck, or installed.
- Attach images of needed items to help ensure you get the correct part the first time.
- Warn your techs to grab specific items from the truck before heading to the job site.
- Easily keep track of what items are needed for today's jobs across all techs.
Simplified GPS Tracking
Monitor your technicians' progress and provide real-time proof of service.
- Track Technicians: Monitor technician routes and progress throughout the day.
- Share Map Images: Send map images to customers as proof of service.
- Speed Alerts: Receive alerts for MPH speed violations to help protect your business.
- Custom Reports: Run custom reports to track technician activity and performance.
- Proof of Service: Easily generate proof of service reports for difficult customers.
Seamless Integration: Paythepoolman Plus Meets LaMotte SpinTouch
Revolutionize your water testing with the Paythepoolman Plus app, now fully integrated with LaMotte SpinTouch.
- Instantly import water test readings directly into your app for seamless management.
- Improve accuracy and efficiency in managing your pool water chemistry.
- Streamline your operations with quick and easy water test result logging.
- Enhance your overall pool management with precise water testing data.
Nothing Falls Through the Cracks
Drafts, callbacks, quote requests, repairs, paperwork — Task Hub keeps every loose end in one organized list, ages them so nothing's forgotten, and lets you hand any task to a teammate in seconds.
9 task types 5 priority levels Built for phone & desktop
- Save & resume drafts. Hit "Finish Later" on an invoice or bid — every line item, price and note is waiting where you left off, so it gets sent and paid.
- 9 task types. To-do, follow-up, call, quote request, repair, service, draft invoice, draft bid, and other — everything in one place.
- 5 priority levels. Urgent, High, Normal, Low and Minimal — so the right work rises to the top.
- Color aging. Tasks turn yellow → orange → red as they sit, so nothing quietly goes stale.
- Hand off in seconds. Reassign any task to an owner or employee — even a tech mid-route.
- Add a customer on the fly. Drop a new customer onto a service or repair task (with duplicate detection), then route them when you're ready.
- Snooze for later. Push a task to a future date and let it come back when it matters.
- Team dashboard. A manager view with a health score and priority counts keeps the whole crew on track.
Seamless Financial Records
Effortlessly manage your income and expenses with Paythepoolman.
- Real-time financial tracking and reporting.
- Automated expense categorization for better organization.
- Generate comprehensive income statements easily.
- Simplified tax preparation reports.
- Track profit and loss by customer for detailed insights.
- Monitor chemical costs per pool to better manage expenses.
Simplified Fleet Management
Keep track of maintenance and daily vehicle checks effortlessly.
- Daily vehicle condition videos for real-time updates.
- Proactive maintenance warnings to prevent breakdowns.
- Service log tracking for comprehensive maintenance records.
- Comprehensive mileage tracking for each vehicle.
- Receive notifications for any vehicle issues.
- Manage maintenance schedules efficiently.
- Track costs per vehicle for better financial oversight.
- Document full service history for all vehicles.
Track Filter Cleanings & Salt Cell Maintenance
Stay organized and ensure you never miss a cleaning!
- Track when filters are due or past due for cleaning directly on your dashboard.
- Automatic tracking of salt cell cleanings so you never miss an important maintenance task.
- Let Paythepoolman automatically keep you on top of these essential maintenance tasks, saving you time and effort.
Stop Losing Money from Credit Card Processing Fees!
Offset credit card transaction fees with a click of a button and start saving today.
- Automatically add a fee to any credit card payment taken in the system.
- Recover thousands of dollars each year by passing transaction fees to customers.
- No more absorbing high credit card fees—let the system calculate and apply the fee instantly.
- Save time with automatic fee application on all credit card transactions.
- Maximize your revenue by ensuring you're not losing money to processing fees.
Experience the Future of Pool Service Management
Join thousands of successful pool professionals using our platform
Is it Time to Raise Your Rates?
Effortlessly manage rate increases with Paythepoolman.
- Easily apply a mass rate change or adjust rates one by one, giving you full flexibility.
- Choose to increase your rates by a percentage or a flat rate, depending on your needs.
- Paythepoolman provides you with a customizable template to explain the rate increase to your customers.
- Handle large-scale changes quickly, saving you valuable time and keeping your business profitable.
Payroll, Simplified
Discover a world where payroll management is efficient, intuitive, and hassle-free with Paythepoolman Payroll.
- Fully integrated with pool business management systems.
- Automated time tracking and payroll calculation.
- Built-in compliance management for peace of mind.
- Direct deposit and tax filing services included.
- Employee self-service portal for easy access to pay stubs and info.
- Real-time payroll reporting for accurate tracking.
- Automatic tax calculations to ensure compliance.
- Mobile time clock integration for seamless time tracking.
"Designed to give you back your time, ensuring accuracy and compliance every step of the way."
Machine Learning/Artificial Intelligence Keeps You On Top of Your Game
Leverage state-of-the-art AI to predict problems before they start with Paythepoolman.
- Predict and prevent issues with advanced machine learning algorithms.
- "Service Inspector" identifies abnormal readings and warns you of potential problems.
- Quickly check routes and services for early signs of malfunction.
- Stay ahead of the game by resolving issues before they escalate into bigger problems.
- Ensure your customers receive uninterrupted service with predictive insights.
Customer Tips
Keep your service techs happy by allowing customers to tip them directly from proof of service emails or the Pool Junction app.
- Customers can easily tip service techs via proof of service emails.
- Tipping option is also available through the Pool Junction app.
- Boost employee morale by providing an easy and transparent tipping system.
- This feature can be turned on or off based on your business needs.
- Keep employees happy and motivated with direct tips, all handled seamlessly by Paythepoolman.
"Keeping your team happy is simple with Paythepoolman."
QuickBooks Integrations Beta
Seamlessly connect your QuickBooks Online account with Paythepoolman to streamline your financial processes.
- Send invoices from Paythepoolman directly to QuickBooks.
- Sync customers from Paythepoolman to QuickBooks with ease.
- Transfer payments from Paythepoolman to QuickBooks for better record keeping.
- Sync income items, bids, and expense items to QuickBooks for complete financial tracking.
- Sync vendors and expenses from Paythepoolman to QuickBooks effortlessly.
- Paythepoolman also supports importing data from QuickBooks Desktop.
Stand Out with the Pool Junction App – Tailored for Your Customers!
Enhance your company's professional image and customer experience with a powerful, customized app designed just for your business.
- **Professional Image**: Elevate your brand with a sleek, user-friendly app tailored to showcase your services.
- **Direct Customer Engagement**: Keep a consistent and direct line of communication with your customers through the app.
- **Real-Time Communication**: Use push notifications for immediate updates, enhancing customer interaction and engagement.
- **Automated Alerts**: Notify customers instantly about invoices, bids, service updates, and repairs—all through the app.
- **In-App Payment**: Allow your customers to make secure payments directly within the app, simplifying the process.
- **Easy Bid Approvals**: Customers can review, approve, or request changes to bids in just a few clicks.
- **Service History Access**: Offer customers a convenient way to review past service visits and completed tasks anytime.
Skimmer Customer Importer
Seamlessly transition from Skimmer to Paythepoolman with our efficient customer import tool.
- Easily migrate customer data from Skimmer to Paythepoolman.
- Preserve customer history, preferences, and important information.
- Experience a quick and smooth setup process with no manual data entry required.
- Maintain your customer relationships without losing valuable data.
- Import service schedules and customer preferences effortlessly.
- Upgrade to a full-featured program and unlock the complete Paythepoolman experience.
"Use our import beta to upgrade your app experience today with Paythepoolman's full-featured program."
Industry Innovative Solutions
Leading the pool industry with cutting-edge video technology for enhanced service and communication.
- **Before & After Videos**: Add videos to service logs for clear documentation of work performed.
- **Customer Updates**: Share visual updates directly with your customers, keeping them informed and engaged.
- **Effective Documentation**: Use video to document pool conditions, repairs, and maintenance for comprehensive records.
- **Enhanced Communication**: Improve customer communication with easy-to-understand visual updates.
- **Build Trust**: Increase transparency and trust by sharing clear, visual proof of services rendered.
- **Reduce Disputes**: Minimize customer disputes by providing video evidence of completed work.
- **Easy Video Interface**: Simple and intuitive video capture and sharing directly within the app.
- **Secure Storage**: Safely store and share videos with customers through secure, cloud-based storage.
"Bringing video innovation to the pool industry - see the difference with Paythepoolman."
One-Click Book Keeping
Keep your customers up-to-date with our streamlined communication system.
- Text reminders for account payments.
- Print detailed late notices.
- Track payment history.
- Manage bad debt write-offs.
- Integrated payment tracking.
- Customer balance monitoring.
- Automated follow-up system.
"Upgrade your customer communication with our One-Click Book Keeping feature."
Repair Scheduling
Easily schedule and track repairs with our intuitive system.
- Drag & drop repair scheduling.
- Comprehensive repair overview.
- Color-coded organization for easy tracking.
- Monthly calendar view for long-term planning.
- Weekly schedule planning for detailed tracking.
- Daily task management for efficient workflow.
- Summary list view for quick status checks.
- Employee assignment tracking to ensure accountability.
"Stay organized and on top of repairs with Paythepoolman's scheduling system."